Refund/Repayment Policies

Refunds of Tuition/Fees

Students will be assessed tuition and fees according to the number of credits for which they are registered on Wednesday of the second week of the semester. Credits added after this date will be assessed tuition, but financial aid will not be adjusted.

Schedule adjustments—Courses dropped by the close of business on Wednesday of the second week of the semester will be refunded 100 percent for tuition and fees. Courses dropped after this time for students who otherwise remain enrolled at Michigan Tech will not be refunded, and additional tuition and fees will be incurred if credits are added.

Half-semester courses, including most summer-semester courses or any other courses offered in a time module other than a fourteen-week semester, will be prorated according to the refund schedule and the equivalent percentage of time.

Refund dates for half-semester and full-semester courses are posted on the Academic Calendar. Contact the Registrar's Office for information on refund dates for all other courses.

University Withdrawal—The following refund schedule applies when students drop all classes and leave the University. This does NOT apply to students making schedule adjustments who otherwise remain enrolled at Michigan Tech.

Students receive a 100 percent refund of tuition and fees when all classes are dropped prior to the first day of the semester.

Refunds for classes offered in a time module other than a fourteen-week semester will be prorated according to this schedule and the equivalent percentage of time.

Time of WithdrawalRefund Percentage
Through Wednesday of the first week100%
Thursday and Friday of the first week90%
Second week80%
Third week70%
Fourth week60%
Fifth week50%
Sixth week40%

Room and Board Refunds—Refunds of room-and-board charges will be prorated on the basis of the number of weeks used.

Enrollment Deposit—The enrollment deposit is refundable within six months of leaving the University. Unpaid charges such as library fines, traffic fines, lab charges, and other penalties will be deducted from the refund of the deposit.

Credit Balance Refunds—Credit balance refunds resulting from the receipt of financial aid or overpayment will be issued during the third week of the semester. Credit balances as a result of Federal Direct Loan proceeds will be refunded when the credit appears on the student’s account. Checks are mailed or direct deposited into the student’s checking or savings account.

It is the student’s responsibility to maintain correct addresses. Mailing addresses (local address where refund checks will be sent) may be updated through Banweb (Student Information System).

A $10 fee will be assessed to the student’s account if he or she requests a stop payment and reissue of a credit balance check within fifteen days from the date of issue. No fee will be assessed if the request comes fifteen days or later after the date of issue.

Financial Aid Refund Policy

Return of Title IV Funds

Students who completely withdraw from all courses prior to completing more than 60 percent of a semester will have their eligibility for aid recalculated based on the percent of the semester completed. This policy shall apply to all students who withdraw, drop out, receive failing grades in all courses or are dismissed from the University and receive financial aid from Title IV funds.

The term "Title IV Funds" refers to the following federal financial aid programs: Federal Direct Unsubsidized Loan, Federal Direct Subsidized Loan, Federal Direct PLUS Loans, Federal Perkins Loan, Federal Pell Grant, Federal Supplemental Educational Opportunity Grant, Iraq Afghanistan Service Grant.

Title IV aid is earned in a prorated manner on a per diem basis up to and including the 60 percent point in the semester. Title IV funds and all other aid are viewed as 100 percent earned after that point in time.

The percentage of Title IV aid earned shall be calculated as follows:

Number of days completed by the student
Total number of days in the semester*
= Percent of Title IV aid earned

* The total number of days in the semester includes weekends, but does not include any scheduled breaks of more than five days.

A student's withdrawal date is determined by the University as (1) the date the student began the University's withdrawal process or officially notified the Registrar's Office of intent to withdraw; or (2) the midpoint of the semester for a student who leaves without notifying the University; or (3) the student's last date of attendance at a documented academically related activity.

University's Portion to be Returned—The percentage of Title IV aid unearned (i.e., to be returned to the appropriate program) shall be 100 percent minus the percent earned. Any unearned aid to be returned by the University is the lesser of (1) the entire amount of unearned aid or (2) the total institutional charges multiplied by the percentage of unearned aid.

Unearned Title IV aid shall be returned according to the following priority up to the amount received for the semester:

  1. Direct Unsubsidized Loan
  2. Direct Subsidized Loan
  3. Perkins Loan
  4. Direct PLUS Loan (Graduate Student)
  5. Direct PLUS Loan (Parent)
  6. Federal Pell Grant
  7. Federal SEOG
  8. Iraq Afghanistan Service Grant

Student's Portion to be Returned—When the total amount of unearned aid is greater than the amount returned by the University from the student's account, the student is responsible for returning unearned aid to the appropriate program(s). The same priority as above should be used. Any loan funds that must be returned by the student will be repaid according to the terms of the promissory note. There is a 50-percent discount on any grant funds that are to be repaid. Grant funds that must be returned are considered a federal grant overpayment. The student can either repay the amount in full or make satisfactory arrangements with the University or the Department of Education to repay the amount due. These arrangements must be completed within forty-five days of the date the University notifies the student of the overpayment status or the student risks losing eligibility for further federal financial assistance.

Return of Non-Title IV Funds

The portion of state, University, and other assistance that must be returned will be calculated based on the particular program's return policy.

The student will be billed for any amount due to the University resulting from the return of Title IV and Non—Title IV funds.