Email List
Organizations that serve the public may want to have a consistent, recognizable email address rather than transferring responsibilities to new officers from year to year. In this case, the organization’s advisor would complete the Create a Google Group request form. Once submitted, it will automatically create an email list and assign the advisor as the owner. The advisor would manage the member list using the Group's web page. For help, contact IT at it-help@mtu.edu or call 907-487-1111 during university business hours.
Gmail Service Account
Organizations can request a Gmail service account, which is treated like any other Gmail account at Michigan Tech, complete with a Google calendar, Drive, Google Docs, etc. The organization’s advisor would send the request to it-help@mtu.edu with the preferred first name, last name, email address account/username, and the list of officer names and emails to add as delegates.
Once IT verifies that the Gmail service account has been created, the advisor can call the IT Help Desk to set the password for access to the Calendar, Drive, Google Docs, etc. Future requests for the Gmail service account, such as password resets or adding/removing delegates, would need to be sent to Michigan Tech IT by the advisor of the organization. For help, contact IT at it-help@mtu.edu or call 907-487-1111 during university business hours.
Involvement Link
Student Organization officers can email or text message their membership list by logging onto their organization’s Involvement Link account, going to “Roster” on the left side menu and by clicking on “Messaging.” From this menu, officers can choose to send an email or text message.
To send an email click on "Create Relay" select your criteria, enter a subject, and "Generate" a relay. Copy and paste the link in the "To" section of your regular email, and compose your message.
If organizations would like to use the text messaging option, individual members must add their cell phone number to their profile information. At the top left side of the screen, individuals should click on their name, then “Notifications.” From this screen, turn “On” Text Message Notification and add cell phone number, mobile phone carrier, and save information.
Student Leadership and Involvement uses Involvement Link to send important email messages to involved users, organization presidents, treasurers, primary contacts, and advisors, so it is important to keep your organization's roster up-to-date.