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Frequently Asked Questions

Internal Audit

01

Where can I find the University document retention policy? I need to know how long certain records must be kept.

Please refer to the Michigan Tech Record Retention Policy (specifically, Appendix A is the record retention schedule). 

You must keep your purchasing card statements and receipts for three years; if you reallocate to sponsored projects (research funds), you must keep them for three years and three months after a project ends. If you leave the University or change departments, your department is still responsible for those receipts. To avoid that hassle, you can upload your statements and receipts to ImageNow and destroy the paper copies. See Instructions.

Refer to the Purchasing Card Procedures for more information.

Note that many documents are retained centrally and do not need to also be maintained in departmental offices. You can also Ask the Auditor

02

Do you work for Michigan Tech?

Yes, we are Michigan Tech employees. There are two classifications of auditors: internal auditors and external auditors. We are classified as internal auditors. External auditors can fall into various categories (e.g., state, public accounting firms, federal).

03

How may I request the services of the internal audit department?

Management personnel may contact the director  to request an audit, a special review, or advisory services. Your request will be reviewed, and the director will determine how we may best meet your needs and coordinate review activities based on our audit plan commitments.

04

Now that the audit is about to be completed, what is the reporting process?

The auditor typically prepares a draft report, which contains observations, a conclusion, and recommendations, and shares it with the entity being audited. The audit entity is asked to review the draft report and to provide comments on the report’s accuracy, tone, and recommendations; the responses to the auditor’s recommendations are added to the report. Final audit reports are issued to the audit entity management, the president, vice presidents, and the Board of Control.

05

Why do you sometimes recommend actions that are not contained in University criteria?

Our objective is to offer suggestions to mitigate identified risks. We believe the head of a University organization would want to mitigate identified risks, even though University policy might not yet specifically address a given situation. 

06

Why are you conducting follow-up activities when less than a year ago you were conducting the audit?

We have an obligation to University management, the Board of Control, and the professional practice of internal auditing to report progress on actions to implement audit recommendations. We typically perform follow-up calls within six months of an audit.

07

What if I become aware of fraud, waste, or abuse? Is the Department of Internal Audit interested?

Should you become aware of these situations, we would like to have your input. You should contact the director of internal audit at 906-487-1976, call our Ethics Hotline at 888-279-5281, or submit your concerns online via EthicsPoint.

08

Where are you located?

We are located in offices 209 and 324 of the Michigan Tech Lakeshore Center.

09

What are some common fraud actions or categories?

View our category explanations.

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