New International Travel Policy and Procedures
Michigan Tech is pleased to announce that a formal University Policy regarding international travel and three supporting procedures have been established. These guidelines are intended to clarify the requirements for sponsored international travel, streamlining financial approvals, supporting employees with respect to increasing data security risks associated with international travel, and improving our ability to communicate in emergency situations with our community members abroad.
We ask that all members of our campus community who travel abroad review the following:
- University Policy 1.23 — International Travel, Study Abroad, and Use of Technology Abroad
- Procedure 1.23.1 — Student Travel to International Locations
- Procedure 1.23.2 — Staff/Faculty/Other Travel to International Locations
- Procedure 1.23.3 — International Technology Use
Frequently Asked Questions
Q. What if I become aware of an international travel opportunity less than 45 days before it occurs?
A. In these circumstances, please submit your Concur Travel Request as soon as possible and note the reason that it is being submitted less than 45 days prior to travel (e.g., Received notification that the research site is available for this date range yesterday). The individuals working on your request will do their best to process it in the time available prior to your departure.
Q. Do I need to let the University know of personal travel?
A. No. However, if you intend to take a University device or data abroad, please follow Procedure 1.23.3 International Technology Use. If you are cleared personnel, please follow your usual reporting requirements for personal and University travel.
Q. Why can’t I take my regular laptop with me? It’s so much easier for me to use.
A. We have had University laptops stolen, hacked and otherwise tampered with while abroad. It is imperative that sensitive data — including student data, research and other confidential information — not be unnecessarily exposed to these types of threats. In addition, devices that travel abroad may not be safe to connect back into our system upon return. The use of a loaner laptop containing only necessary information is the best way to mitigate these concerns.
If you have additional questions about this policy or the accompanying procedures, please email policy@mtu.edu.