Email Information for Student Organizations
Student Organization officers can email or text message their membership list by logging onto their organization’s Involvement Link account, going to “Roster” on the left side menu, and clicking on “Messaging.” From this menu, officers can choose to send an email or text message.
If organizations would like to use the text messaging option, individual members must add their cell phone number to their profile information. At the top left side of the screen, individuals should click on their name, then “Notifications.” From this screen, turn “On” Text Message Notification and add cell phone number, mobile phone carrier, and save information.
Student Activities uses Involvement Link to send important email messages to involved users, organization presidents, treasurers, primary contacts and advisors, so it is important to keep your organizations roster up-to-date.
Organizations that would like to distribute information to a selected audience may do so by creating their own email listserv through the university’s Sympa program software. Log on to lists.mtu.edu using your ISO password. Click on “List of lists” at the top, and “Your lists” will come up on the left; and all current university lists will be in the center of the page. Check to be sure there isn’t already a listserv for your organization! Click on “Create List” at the top and follow instructions.
Wait for approval from the IT administrator. Once approved, the list must be updated regularly by the list moderator. At the end of your term in office, be sure to transition this duty to new officers in your organization.
To add or delete administrators, you must email a request to firstname.lastname@example.org.
Organizations that serve the public may want to have a consistent, recognizable email address rather than transferring responsibilities to new officers from year to year. In this case, your organization can request an “email alias.” Email email@example.com with your request. Include the name of your organization, the purpose of your alias, your email address preference, and the names and userids of members who will receive email sent to the alias email address. Again, be sure to include any changes in your end-of-year officer transition check-list.
Gmail Service Account
Organizations can request a Gmail service account for their organizations by emailing firstname.lastname@example.org. This can be treated like any other Gmail account at Michigan Tech, complete with a Google calendar, Drive, Google Docs, etc. IT-Help will initially provide you with the email address and password. You can then change the password, share with other officers in your group, create documents, etc.