Limited Submission Program Guidelines

In limited submission programs, the sponsor restricts the number of applications or proposals as institution can submit to the agency. The guidelines for these programs require institutions to screen proposals (including pre-proposals, white papers, concept papers, etc.—list may not be all inclusive) to determine which applications will be submitted for competition. The internal deadline for submission of internal proposals will be approximately four to six weeks prior to agency due date. PLEASE NOTE: If there is insufficient time for an internal competition to take place, complete proposals will be processed on a first-come, first-served basis.

For large-scale proposals, such as NSF or IGERT, college deans will conduct a technical review several weeks prior to the submission deadline to the sponsor. This meeting will be scheduled by the VPR office. The deans will call together a team to provide comments on the proposal. Each PI will need to provide a two-slide PowerPoint presentation that summarizes the key points of the proposal. A copy of the draft text needs to be provided two days prior to the meeting. The purpose of this meeting will be to review and assist each PI in submitting the best proposal possible.

Here is a partial list of current known limited submission opportunities listing Michigan Tech internal deadlines.

NSF has published a web site listing its programs that limit the number of proposals that a single institution can submit. The site lists the programs with a short summary and a link to the solicitation.

Procedures for Limited Submission Programs

  1. Announcing the funding opportunity to the campus community
    • Current opportunities: The Vice President for Research will maintain a web page posting internal submission procedures and deadlines, with links to other university postings of limited submission opportunities. This is in addition to “Funding Alerts” that individual faculty can receive from COS based on their search criteria.
    • Last-minute opportunities: If individual faculty or staff become aware of limited submission opportunities not posted through the above sources, they must immediately notify the Vice President for Research office with information to post on this website. Send information via email to lims-l@mtu.edu
      • If there is enough time, at least four (4) to six (6) weeks prior to the agency's deadline, an announcement will be sent out to the deans and chairs; normal limited submission program instructions will apply.
      • If there is less than four (4) weeks prior to the deadline, all proposals received in the Vice President for Research office will be submitted on a "first come first served" basis. If any proposals come in after we have reached our maximum number of submissions, those proposals will not be able to be submitted by Michigan Tech.
  2. Internal proposals should be submitted by 4 p.m. on the internal deadline date and should include:
    • Limited submission cover sheet (pdf)
    • the project title
    • the investigators (internal and external) and their affiliations
    • a budget estimate (in a format of your choice, does not need to be reviewed by the Sponsored Programs Office).
    • an accurate description of required cost share and source of funds (While firm commitments to provide cost sharing are not required for a limited submission proposal, documentations supporting any required cost sharing (from internal or external sources) is encouraged and may be included with your internal proposal.)
    • a project summary
    • submit to: lims-l@mtu.edu

    This should be 1–2 pages. Investigators may also attach additional supporting information, but it is not required.

  3. Determining the Michigan Tech candidates

    If, by the deadline:

    • there are fewer internal applicants than the number of proposals that Michigan Tech can submit, all internal applicants shall automatically be selected as the Michigan Tech candidates. After the deadline, additional applicants can be accepted on a first-come, first-served basis through application to the Office of the Vice President for Research.
    • the number of internal applicants equals the number of proposals that Michigan Tech can submit, all will automatically be selected as the Michigan Tech candidates and no further applicants will be considered.
    • there are more internal applicants than the number of proposals allowed, the Vice President for Research will distribute the internal proposals to the Deans of the Graduate School, College of Engineering, College of Sciences and Arts, School of Business and Economics, and School of Forest Resources and Environmental Science, and convene a meeting of these deans (or their designees) to select the Michigan Tech candidates.
  4. After the Selection
    • The Vice President for Research will notify the selected Michigan Tech candidate(s) and request confirmation that they will submit proposals to the program in question. The selected Michigan Tech candidate(s) must adhere to the Sponsored Programs Office proposal submission policy, which specifies that all proposals must be submitted to the Sponsored Programs Office in accordance with its Internal Deadlines Chart.
    • If selected to be a Michigan Tech candidate, the PI is responsible for obtaining all cost-share commitments, if applicable.
    • After receiving confirmation from the selected candidates, the Vice President for Research shall notify the other applicants of the decision. If one or more of the selected candidates fails to confirm their intent in a timely fashion, the Vice President for Research, in consultation with the deans, shall identify an additional applicant from those not initially selected.
    • The Vice President for Research shall notify the deans and relevant chair(s) if a selected candidate fails to submit a proposal to the program in question.