J. Robert Van Pelt and John and Ruanne Opie Library

Schedule an Event or Reserve Space at the Library

Event, Display and Exhibit Request Form

Events must be scheduled at least one week in advance of event.

East Reading Room (first floor) - Not available between weeks 10-15 of the semester
Exhibit / Display Space (first floor)
Opie Reading Room (first floor) - Not available during the academic year
Main Hallway (first floor)
Rovano Plaza - Available April 1 - November 1
Requestor/Event Info



(required for use of East Reading and Opie Reading Rooms. Not required for exhibits or display spaces)

Food - User is responsible for ordering food and cleaning after event
Alcohol - User is responsible for obtaining Presidential approval
copy to Carol McCullah, Library (carol@mtu.edu)
Signage - Library will print poster for $25 per poster
forward information to Carol McCullah, Library (carol@mtu.edu)
Library Technology - projector, screen and laptop
Library Equipment - coat rack, lectern, microphone

Required Field
By submitting this form, the requesting department is agreeing to all terms and conditions displayed below. You will receive a confirmation by email when the request has been approved by the library director.

Terms and Conditions referred to above:

Space Request Procedure:
  • Reservation must be made at least one week in advance of the event
  • All events must include a sign or banner with the name of the sponsor and staffed by members (no more than 2 at one time) of the sponsor at all times
  • All displays or exhibits must include a sign or banner with the name of the sponsor
Food/Drink Requirements:
  • If alcohol is to be served, Presidential approval must be sent to the library (carol@mtu.edu) at least 24 hours prior to event
  • Removal of food/drink must be arranged with Dining Services by department/organization
General Policies:
  • Events will not be held in the library between weeks 10 and 15 of the semester
  • Space will not be held for requestor in anticipation of approval
  • Organizations must be registered with the Student Affairs office
  • Request is not final until confirmation is received from the library
  • Arrangements for set-up must be made with the library at least one week in advance of event
  • If training is needed to use the AV equipment, arrangements must be made with the library at least 24 hours prior to event. Contact libevents@mtu.edu to arrange.
  • Changes or additions made to the original request affecting the reserved space must be communicated to the library no less than 24 hours prior to the event
  • All cancellation requests must be received by the library (carol@mtu.edu) at least 48 hours prior to event
  • The first violation of policies will result in a warning. A second violation of policies will result in termination of library space privileges for the remainder of the academic year
  • Department is responsible for any damage to facility and/or equipment
  • Space cannot be reserved on a repeated or ongoing basis
  • No open flames allowed
  • No glue or nails permitted on the walls
  • The library is not responsible for lost or stolen items
  • All groups using library space are expected to adhere to the laws of the State of Michigan, all local and federal laws and general policies, regulations and guidelines of the library and Michigan Technological University. Failure to comply may result in forfeit of the privilege of utilizing the library.
  • The library director or their designee reserves the right to reassign or cancel a space reservation
Events not permitted in the library:
  • Department receptions
  • Events disruptive to students
  • Retirement parties
  • Wedding receptions