Complaint Process FAQ
If a person feels that his or her treatment has been unfairly discriminatory based on protected class, he or she is encouraged to file a complaint.
Institutional Equity will discuss the complaint with the complainant and may explore effective options for an informal resolution at the most local level.
The administration may determine that corrective action needs to be taken at any point in this process, regardless of agreement of all the parties.
1. How do I submit a complaint?
If you feel there has been a violation of any of the policies under Institutional Equity's jurisdiction, you may contact the office by phone, e-mail or in person. At that time, you will be instructed on what information is necessary to continue. Complaints must be filed within 180 days of the most recent offending incident. See complaint procedures
2. What should I bring with me when filing a complaint?
It is helpful if individuals meeting with Institutional Equity have completed a complaint form or prepared a written statement of the allegations explaining under which protected classification you believe you are being discriminated against (i.e. race, age, sex), along with any supporting documentation to corroborate the allegations that are being made.
3. Can I bring someone with me to meet with Institutional Equity?
Yes. Individuals choosing to meet with Institutional Equity regarding complaints of harassment and/or discrimination are welcome to have another member of the University community present. That support person may not be an attorney. However, due to the confidentiality of Institutional Equity process, Institutional Equity encourages any discussion concerning allegations of harassment and/or discrimination is limited to those who are parties or representatives in the matter.
4. I have just filed a complaint, what will happen next?
After a complaint has been filed, Institutional Equity will conduct an initial assessment of the complaint to determine whether or not the allegations fall within the scope and jurisdiction of the non-discrimination and harassment policies. If Institutional Equity determines that the allegations fall within the scope of the non-discrimination and harassment policies, Institutional Equity will so advise the Complainant and the Respondent. If Institutional Equity determines that the allegations do not fall within the scope of the non-discrimination and harassment policies, Institutional Equity will refer the complainant to the proper forum to address his or her concerns.
5. How long does the complaint process take?
If Institutional Equity determines that the allegations fall within the non-discrimination or harassment policies, Institutional Equity will conduct an inquiry. Institutional Equity will have 30 days from receipt of the complaint to evaluate the complaint for an informal resolution at the local level.
If the complaint is not resolved with an informal resolution, Institutional Equity will then investigate further. The investigator will create a written report describing the findings. Institutional Equity will strive to complete the investigation within 60 days of receipt of the complaint. Both parties will receive notification of the outcome within seven days of the completion of the report. This period may be extended should it take a longer period of time to properly investigate a complaint.