Important note to all Enterprise and Senior Design teams—the 2020 Design Expo is going Virtual!
Please read the following instructions carefully before finalizing your video submission.
Sponsor considerations for what you share and present at Design Expo:
Many of your Enterprise and Senior Design projects are sponsored by or involve input from external/industry partners. These projects often include confidentiality and/or formal project agreements (sometimes referred to as ‘contracts’). It is recommended that any team working on such projects review these agreements with their faculty advisor and sponsor before submitting a video for Design Expo. Affected Enterprise and Senior Design teams need to consider the following when preparing submissions for Design Expo:
- Confidential or proprietary information: teams often receive such information from their sponsors. This type of information would be labeled as such and protected under a project or non-disclosure agreement acknowledged by your team members. Such information must NOT be included in any of your Design Expo materials. If you are in doubt as to whether your materials contain confidential or proprietary information provided by your sponsor, please have your faculty advisor and sponsor review your materials before presenting in a public setting.
- Intellectual property: Intellectual property refers specifically to patentable inventions and copyrightable software that arise directly from your project(s). If you are in doubt as to whether you have information that could be considered intellectual property, it is a best practice to share your draft Design Expo materials with your faculty advisor and project sponsor for their review before presenting in a public setting.
- Sponsor name use: projects conducted under formal project agreements include name use restrictions. These restrictions allow teams to reference the project title and the sponsor’s name in Design Expo materials; however, written approval of the sponsoring company is required for any formal publicity, advertising, and new release activities. While participation in Design Expo itself is not considered one of these activities, many sponsors view the Design Expo as a publicity activity. To maintain good-will with your sponsors, it is recommended that you provide drafts of your Design Expo materials to your sponsor for review and approval.
- Publication: projects conducted under a formal project agreement generally include a publication clause that allows Michigan Tech student teams to present the project title and scope of work for academic purposes including the Design Expo. However, some sponsors have negotiated a review period that teams must honor. Please review the specific terms of your project agreement to make sure your team complies with all contractual obligations to your sponsor.
Each team will submit one video for Design Expo. Considering your team's overall size and current remote/distributed status, try to involve as many members as possible in the creation of your content while still being mindful of the video’s flow and duration (e.g. it’s okay to limit narrators to a subset of members). We understand that you may have constraints as a result of COVID-19.
Assume the audience is a general member of the public, and they need to understand the basics of the problem(s) you’re addressing, why it’s important to address, the solutions you’re attempting, and any next steps you’d like to continue to address these problems.
Video captions or subtitles are necessary to make video accessible. There are many ways to incorporate video captions. If you upload your video to YouTube, you can use their built-in subtitle and closed captions editor. You can also use a third-party captioning service like 3PlayMedia or Rev. Zoom also has a built-in audio transcript feature that can be enabled before recording. Check your video captioning options before starting your video recording.
- Teams are responsible for completing their own video
- Video should adhere to length guidelines
- Senior Design: 2 1/2 - 4 minutes
- Enterprise: 6 - 8 minutes, with a 10 minute maximum
- Your video must have closed captioning embedded in your video, or a transcript of what was discussed
- Videos should include at a minimum the following information:
- Senior Design:
- Project title, list of team members, department, and sponsor
- Problem/opportunity statement, objectives, and significance
- Solutions to the problem
- Results, conclusions, and any next steps
- Team name and team members (those actively speaking in the video and their roles)
- Brief team overview and summary of major projects/activities (for larger teams, use below sections to highlight projects of your choice within the allotted time)
- Project objectives and significance
- Solutions and results
- Conclusions and next steps/future work
When creating your video, incorporate visual elements to support your work, such as graphs, tables, figures, images, simulations, videos, etc.
Submit Your Video
Video submissions are due Monday, April 13, 2020 by 11 a.m. Remember, your video must have closed captioning embedded in your video. If closed captioning is unavailable, please provide a transcription of your video.
We prefer MP4 format, but AVI, WMV, MOV, MPEG (1, 2, and 4), 3gp, M2TS, OGG, OGV will work too. A YouTube link will not be accepted.
Tips for Creating Your Video
There are tons of video creation and editing software options out there. Some tried and true options would be to use Zoom to record your team discussing a PowerPoint, poster, and technical drawing. If you have already started working on a poster design for Design Expo, consider doing a voice over in PowerPoint or Prezi. The choice is up to you and your team. Whether you choose to create a simple video or something more complex, remember that we value thoughtful content and clear communication over design and production quality. If you're looking for more tips on how to create a video, check out Visme and Adorama. Remember:
- Do: use voice and visuals that concisely and accurately describe the project, the problem, the why, the solution, and the next steps.
- Don’t: forgo the important information in a quest to create a cinematographic masterpiece.
Example of Using Zoom
Using Zoom to create your video is simple and effective. Below is an example of how you can use Zoom
Use of Music
How you choose to use sound is up to you. It can be music throughout, changing to narration in some places, perhaps with quieter background music behind the narration if it seems appropriate. If you use any music, be sure it is open source and/or royalty free. Do not use copyrighted music. This website, 14 Best Royalty Free Music Sites For YouTube Videos explains the legalities and offers some links to downloadable music that is open source and free of cost. Another excellent source is http://www.freesfx.co.uk.