Event Planning

Each component of planning an event is broken down from the highlights in a HuskyLEAD workshop. 

1. Idea, Title & Goals: Start from the beginning, but overall, make sure the purpose for the event is important enough to merit the time and expense needed to properly stage, publicize and evaluate the event.

2. Timeline: Planning backwards and looking at the calendar to best find a date for your event. Remember scheduling etiquette.

3. Budget: What are your expenditures? What is your projected vs. actual spending.

4. Marketing & Promotions: Table tents, posters and Facebook! More info below under Publicizing Your Organizations Event.

5. Logistics: Things to consider and all the reservations you may need to make.

6. Risk & Emergencies: Know the importance of planning, prevention and response.  Know emergency contact information and ways to reduce your risk.

7. The Program: The event is here – now what?  Troubleshoot for all the things that may not go right!

8. Wrap Up: Tying up all the loose strings.

Publicizing Your Organization's Event

1. Registered student organizations may submit their meeting and event times as follows on Involvement Link:

  1. Log onto your Involvement Link page and click on "Events,"
  2. Then click on the "Create Event " tab at the top of the page.
  3. Student Activities will approve the event within 72 hours Monday-Friday so plan accordingly. *If approval is urgently needed, please call 906-487-1963 during business hours.

2. Another publicity outlet is the Student News Briefs, sent out on Friday's of the academic year and as needed during the summer.

  1.  If you'd like to post an event, please email activities@mtu.edu by 12:00 PM Thursdays.
  2. Include WHO, WHAT (detailed description), WHEN, WHERE, contact information, and a jpg (MAX size 2MB) of a poster if your have one.

3. Student Organizations may distribute posters and fliers on campus by following the Posting Matrix. Copies of the posting matrix can also be picked up at Student Activities during open hours.

4. If you would like to advertise your event to faculty, staff and the Michigan Tech community, go to the Tech Today website and submit a story or send an email to ttoday@mtu.edu.

5. You can your event in the community through the local media outlets listed below:

Daily Mining Gazette
(906) 482-1500
clerk@mininggazette.com

WMPL/Mix93 Radio
(906) 482-3700
rick@wmpl920.com

WOLV Radio
(906) 482-7700
houghtonradio@up.net

Eagle Radio
(906) 353-7625
eaglenews@up.net