Travel Procedures

Travel
Organizational members traveling in personal vehicles are subject to the insurance limits carried by the car owner’s auto insurance.  The individual driver is responsible for the insurance coverage and passengers should make sure that there is adequate insurance coverage on the vehicle.  The University does not provide any coverage for vehicles not owned by the University. 
If a student organization uses a university vehicle, the auto insurance is provided by Michigan Tech.  To use a University Vehicle please complete the following:

• Reserve Vehicle through motor pool at: http://www.admin.mtu.edu/fm/motorpool/  or call 7-2700
• Complete Account Usage Form through Student Organization Office at 106 MUB
• Collect Signatures of Advisor & Student Activities Staff on Vehicle Request Form

The use of any University vehicle is restricted to the conduct of official University business, and any use for personal business or pleasure is prohibited. It is the responsibility of the advisor to carefully review and approve the request for assignment of a University vehicle to students or guests in order that such drivers may be protected under the provisions of the University liability insurance.

PLEASE NOTE:
Drivers of 12 and 15 passenger vans must complete the Coaching the Van Driver training program. Training must be completed 72 hours prior to travel.

For more information visit http://www.mtu.edu/facilities/husky-motors/certification/
The cost of each online session is $22.
Active student organizations on campus can acquire an account number from the USG office. This new policy is effective immediately.
Fleet Services will reallocate the expenditure to the department account on a monthly basis.

Occupancy for 15 passenger vans is limited to ten (10) occupants, including the driver, for travel outside a 100 mile radius of the campus.