When charging expenditures to sponsored projects there are several questions to answer before processing the expense or reimbursement:
- Is the expense allowable under Federal regulations and university guidelines (see allowable/unallowable section)?
- Is the expense an approved expenditure according to the budget submitted to the sponsor (see award modification section)?
- Was the expense incurred within the start and end date of the project (see award modification section)?
- Are there sufficient funds in the budget to cover the expense and related fringes and overhead (see award modification section)?
If the answer to all of these questions is “yes,” then you can process the expense. See Expenditure Processing Flowchart. If there is a question as to whether a charge is allowable, please contact Sponsored Programs Accounting.