University Policy Office

2.09.3—Request to Terminate a Cellular Service Device Allowance

Effective: 07/01/2009
Senate Proposal: No
Responsible University Officer: Chief Financial Officer
Responsible Office: Financial Services and Operations

Introduction

An allowance for a cellular service device will be provided for authorized employees with approval of department chair or director. The cellular service device will be in the employee's name for billing purposes and employees will pay the providers directly. This policy is intended to simplify purchasing, reimbursement, and approval issues associated with multiple home internet service providers.

The Cell Phone/Internet Allowance Request Form must be completed by the authorized employee when requesting either:

  1. a new allowance, indicating the amount of the monthly allowance,
  2. a revision to a current allowance, or
  3. terminating an allowance for internet service when it is no longer needed to perform their job.

In the case of the occasional reimbursement for a cellular service device (for 3 months or less), the reimbursement will be submitted on a check request with business documentation attached.

Process

To request to terminate an allowance for a cellular service device, the employee does the following:

  1. Completes the Cell Phone/Internet Allowance Request Form as follows:
    1. Indicate cellular service device by entering an “X” next to “Cell Phone/Wireless Device (CEL)”.
    2. Indicate termination to an existing service allowance by entering an “X” next to “Terminate”
    3. Enter the following on the appropriate line:
      1. Employee Name
      2. Employee ID: M #
      3. Employee Job Title
      4. Department
      5. Department Telephone #
      6. BANNER Index charged
      7. Allowance Effective Date
    4. Sign and date the request.
  2. Forwards the request form to the department chair or director, and financial manager, for review and approval.
  3. The department reviews and forwards the signed form to Financial Services & Operations for processing.

Forms and Instructions


Revisions

04/10/2017 Transfer of policy page from HTML to CMS. Business and Finance numbers renamed from "2.2000" to "2. Business and Finance". Specifically from "2.2009.3—Request to Terminate a Cellular Service Device Allowance" to "2.09.3—Request to Terminate a Cellular Service Device Allowance".
02/15/2017 To reflect current language: Changed the responsible office from "Accounting Services" to "Financial Services & Operations". Removed "For each calendar year allowance, a Cell Phone/Internet Allowance Request Form must be completed and forwarded to Payroll Services by November 15 prior to the start of the new year." from "Introduction Section". Changed "Allowance End Date" to "Allowance Effective Date".