Graduate Assistant Cost Share (GACS)

Michigan Tech’s Graduate School is able to provide cost share for proposals for tenure track faculty only according to the following guidelines.

General Guidelines

GACS support will only be made available to support graduate students pursuing the highest degree awarded by a particular program. For example, if a graduate program offers a PhD degree in addition to an MS degree, GACS support will only be made available to support students pursuing the PhD degree.

Once Michigan Tech’s commitment of graduate student support is disclosed in a proposal budget as cost share, Michigan Tech becomes contractually obligated at that level of support if the project is awarded. PIs and academic unit leaders must understand that the dollars committed by the Graduate School for graduate student support must be used to support graduate students. If a PI is unable to use GACS funding to support graduate students, the contractual obligation for cost share will have to be met using other funds (e.g., departmental or incentive account funds).

PIs who encounter difficulties in using GACS support should contact the Graduate School to renegotiate their cost-share agreement in a timely manner. PIs who fail to use graduate student funds in an appropriate way will not be eligible to receive GACS support in the future.

Guidelines for Central Administration of GACS Support

Whenever standard GACS support is committed at the proposal stage, the Sponsored Programs Office is responsible for approving standard cost-share commitments and entering cost-share commitments into Banner.

GACS support will be held in a cost-share account that will be separate from the account containing the external sponsor’s dollars.

Contact Person

The Sponsored Programs Office can answer routine questions about budgets and assist PIs in the preparation of budgets that will include GACS support. The Graduate School finance coordinator (currently Bonnie Gagnon) will be the primary Graduate School contact person for the GACS program.

Commitment Guidelines

When cost share is mandatory

  • GACS support will be available.
    • The Graduate School will provide up to a maximum of 50 percent of the total required cost-share. For example, if the total cost of a project will be $50k and a 1:1 match is required from Michigan Tech ($25k), the Graduate School will commit up to a maximum of $12.5k in cost share (50 percent of the total required cost share).
    • GACS support can only be used for tuition. External funding must be secured from the sponsor to provide the stipend for the student, as well as the remainder of the tuition.
    • Cost-share support will be capped at the equivalent of the cost of nine credits per student (for a maximum of two students) per semester for academic year (two semesters) tuition at the time the proposal is submitted. No incremental increases for multiple year budgets will be included.

When cost share is not mandatory (voluntary uncommitted)

  • GACS support will be available for assistant professors. The Graduate School will provide partial funding for one graduate student per budget year on proposals submitted by an assistant professor serving as lead PI.
    • GACS support can only be used for tuition. External funding must be secured from the sponsor to provide the stipend for the student, as well as the remainder of the tuition.
    • Cost-share support will be capped at the equivalent of the cost of nine credits of academic year tuition (two semesters) at the time the proposal is submitted. No incremental increases for multiple year budgets will be included.
    • Documentation of the dollar amount of the GACS commitment will not be disclosed in the budget justification section of the proposal.

Support for large proposals

GACS support may be available for large proposals(>$500k/year) that are interdisciplinary, multidisciplinary, or contribute significantly to the University’s mission. These proposals will be considered on an individual basis by the dean of the Graduate School.