Financial Services and Operations

Personal Vehicle

Individuals who use a non-University vehicle for University-related travel will be reimbursed for actual miles traveled at the effective mileage rate: 54.5 cents per mile, effective Jan. 1, 2018, 53.5 cents per mile in 2017. House hunting and moving expense mileage is reimbursed at  its own rate of 18 cents per mile, effective Jan. 1, 2018 (17 cents per mile in 2017). Insurance coverage, gas, oil, towing, and repairs are included in the mileage rate.

When traveling on University business, the departure and termination point for determining the actual mileage will be the employee's home. Reasonable vicinity mileage will be reimbursed; however, a log of vicinity mileage should be attached to the Travel Expense Voucher when it exceeds 100 miles. There will be no mileage reimbursement for travel between University properties within Houghton County.

Individuals driving privately owned vehicles on official University business are afforded no protection under the University's insurance policy.

The individuals who approve this mode of travel should consider that air travel may be less expensive when time and subsistence costs are included. Every effort should be made to travel at the most economical means practical. In general, the extent of reimbursement will be limited to expenses that would have been incurred had the traveler moved from point to point in a manner resulting in minimum cost to the University.