Graduate—Satisfactory Progress Policy Statement

Federal financial aid regulations require students to make satisfactory academic progress towards their degree to remain eligible for financial aid.  The financial aid programs affected by this policy include:

Federal Work Study

Federal Direct Subsidized Loan

Federal Perkins Loan

Federal Direct Unsubsidized Loan

Federal Direct Graduate-PLUS Loan

This policy defines the minimum requirements for financial aid eligibility at Michigan Technological University and should not be confused with any other academic status policy enforced by other departments, schools, or colleges at Michigan Tech.  Students should understand the renewal criteria of each of their respective scholarships and awards.  Some scholarships/awards (e.g., fellowships) may have more stringent requirements than those listed in this policy.

Financial Aid Satisfactory Academic Progress (SAP) will be measured at the end of each semester.  All periods of enrollment by a student will count towards their SAP (Fall, Spring, Summer), including enrollment periods when the student did not receive financial aid.  A student must meet all three (3) of the following requirements to be eligible for financial aid:

Requirement 1: University Grade Point Average (GPA)

A graduate student must meet each of the following GPA requirements:

  1. The University cumulative GPA must be 3.0 or above, and
  2. If enrolled in a research course for the most recent semester, the grade for that course must not be a "Q".

Requirement 2: Cumulative Pace of Completion

A graduate student must maintain a minimum pace of completion of 67%.  Pace of completion is calculated by dividing the cumulative credit hours successfully completed by the cumulative number of attempted credit hours.

Requirement 3: Maximum Time Frame for Degree Completion

Graduate students are permitted to receive financial aid for 150% of the average number of credits needed to earn their degree.  At Michigan Tech, graduate students take, on average, 43 credits to complete a master's degree and 96 credits to complete a doctoral degree.

150% of 43 = 65 credits for a master's degree

150% of 96 = 144 credits for a doctoral degree

A student enrolling in a semester after attempting 65 credits for their master's degree or 144 credits for their doctoral degree is no longer considered to be making satisfactory progress toward that degree.  A student's credit total includes all Michigan Tech attempted credit hours at the graduate level.

Examples of Maximum Time Frame for Financial Aid Eligibility:

Graduate students pursuing a first time master's degree may not exceed 65 attempted credit hours.

Graduate students pursuing a second master's degree may not exceed 65 attempted credit hours for each of the degrees.

Graduate students who are concurrently pursuing two master's degrees may not exceed a total of 130 attempted credit hours.

Graduate students who are pursuing a doctoral degree without completing a master's degree may not exceed 144 attempted credit hours.

Graduate students may not receive Federal Title IV Student Aid after exceeding a total of 144 attempted credit hours pursuing any combination of master's and/or doctoral degrees.

Reestablishing Eligibility for Financial Aid

If a student has become ineligible to receive financial aid due to a failure to meet one or more of the SAP requirements, that student can reestablish their eligibility to receive financial aid in one of two ways:

Reestablishing Eligibility on Your Own

A student will regain eligibility for financial aid automatically once they meet all three of the SAP requirements again.

Reestablishing Eligibility by Appeal

A student not meeting the satisfactory progress requirements due to extenuating circumstances (i.e. death of a relative, illness or injury of the student, etc.) may request reinstatement of financial aid by submitting an appeal through his or her Banweb account.  The appeal must describe the circumstance(s) which prevented the student from meeting the satisfactory progress requirements, and the action(s) the student plans to take to bring him or her back into a satisfactory progress status.

Additional Related Information

Definitions

Academic plan is an individualized plan developed by the SAP Appeal Committee for a student.  The plan, if followed, will ensure that the student is able to meet the institution's satisfactory academic progress standards by a specific point in time.

Attempted credit hours are used to calculate the SAP Pace of Completion.  The ‘Financial Aid Attempted Hour’ value includes all credits enrolled in at the completion of each semester PLUS any transfer credits PLUS any credits dropped after the financial aid census date* LESS any audit credits.  

*The financial aid census date is Wednesday of the second week of class for full-semester courses.  If a course is a Track A or Track B course, the census date will vary.  Enrollment is frozen on the financial aid census date, reported to the federal and state governments, and semester financial aid is paid accordingly.  NOTE: the financial aid census date is not equivalent to the last day to drop a course without a grade.  For example, in the spring 2014 semester, the financial aid census date was January 22 (Wednesday of week 2) and the last day to drop a full-semester course without a grade was January 31.

Audited courses are courses taken for a grade of U or V. Students will not receive financial aid for audited courses. Audited courses are not counted as attempted or successfully completed credit hours and are not included in GPA calculations.

Repeat course is a course that is repeated in a semester subsequent to when it was originally taken.  For each semester the attempted credit hours are counted but only the most recent grade will be used to determine whether the course was successfully completed or not; only the most recent grade is used in the GPA calculation.  For example, a 4-credit hour course taken twice will total 8 attempted credit hours, a maximum of 4 credit hours successfully completed and the GPA will include only the most recent grade of A through F. Also, see Repeating a Course.

Successfully completed credit hours (or earned credit hours) are credit hours that have been earned and have a grade value of A through D, S, SCV, LCV, or EP.

Grades

Grade Type Grade Counts as Attempted Counts as Successfully Completed Included in GPA Calculation
Audit U or V cannot receive aid for audits N N N
Incomplete

I

If an I becomes an F

Y

Y

N

N

N

Y

Withdrawal W Y N N
Missing M temporary until grade is processed Y N N
Progress

P

If a P becomes a Q (inadequate progress)

Y

Y

Y

N

N

N

Conditional X computed in GPA as an F Y N Y
In Session IS no grade course in session Y N N
Pass/Fail

S given for work equal to A to C

E given for work equal to CD to F

Y

Y

Y

N

N

N

Pass/Fail

(COVID-19)

SCV given for work equal to A to C

LCV given for work equal to CD to D

ECV given for work equal to F

Y

Y

Y

Y

Y

N

N

N

N

Transfer TR Y Y N
Credit CR given for advanced placement Y Y N

 Credit grades (CR) are given for advanced placement or examination. CR grades count as attempted and successfully completed credit hours but are not included in GPA calculations.

Conditional grades (X) are given for courses where the student fails to complete a segment of a course, but in the judgment of the instructor does not need to repeat the course.  X grades are counted as attempted credit hours but are not successfully completed credit hours.  X grades are changed to the appropriately earned grade when the required course work is submitted. The X grade becomes an F if it is not made up by the close of the next semester.

Failure grades (F) are 0.00 grades points per credit. F grades are included in GPA calculations and count as attempted but not successfully completed credit hours.

In-session grades (IS) are given when a course remains in session after the term's final grade deadline. IS grades count as attempted credit hours but are not successfully completed credit hours. IS grades are not included in GPA calculations.

Inadequate Progress (Q) may be used for approved 3000- or 4000-level project courses where projects carry over for more than one semester.  Q grades are not included in GPA calculations.  Q grades count as attempted credit hours but do not count as successfully completed credit hours. 

Incomplete grades (I) are given for courses taken and not completed within the semester.  Incomplete grades are counted as attempted credit hours but are not successfully completed credit hours.  Incomplete grades are not included in GPA calculations.  An I grade becomes an F when the course work is not completed in the specified time designated by the university.  F grades are included in GPA calculations and count as attempted and not completed courses and will impact students' pace of completion.

Missing grades (M) are a temporary grade assigned when a final grade has not been received by the grading deadline.  Missing grades are counted as attempted hours but not as successfully completed credit hours.  M grades are not included in GPA calculations.

Progress grades (P) are counted as attempted and successfully completed credit hours but are not included in GPA calculations.

Pass-fail grades (S and E) are given in courses taken for credit but not for a grade.  Grades of S (given for work equal to A or C) and E (given for work equal to CD to F) are given under this option.  These courses are counted as attempted credit hours but are not included in GPA calculations.  S grades count as successfully completed credit hours, and E grades are unsuccessfully completed credit hours.

Satisfactory audit grades (V) are given for courses taken for audit.  V grades are not included in GPA calculations.  They do not count as attempted credit hours or successfully completed credit hours.

Unsatisfactory audit grades (U) are given for courses taken for audit.  U grades are not included in GPA calculations.  They do not count as attempted credit hours or successfully completed credit hours.

Withdrawal grades (W) are given when a student drops a course after the third week of the semester or withdraws completely from the university after the official add/drop period, resulting in a W grade being assigned for all dropped courses.  W grades are counted as attempted, but are not successfully completed credit hours.  W grades are not included in GPA calculations.

Also see Registrar's Grading Information.