Tenured/Tenure-Track Faculty Handbook

7.3 Employees and Graduate Students Leaving the University or Department Transfers

This policy is applicable when an employee or graduate student will be leaving the university or transferring to another department. These exiting requirements cover offices and all individual and shared work areas used by the vacating occupants. Materials requiring proper disposal, cleanup, or retention include but are not limited to the following:

  1. Scrap
  2. Hazardous materials including: chemicals, biohazards, radioactive materials
  3. Raw materials including solvents
  4. Experimental materials
  5. Product samples
  6. Equipment

Exiting employees and graduate students must dispose of all chemicals and other materials in accordance with Michigan Technological University recommended practices and all federal, state, and local regulations. For example, regulations developed by the Michigan Department of Environmental Quality to meet requirements of the Resource Conservation and Recovery Act (RCRA) deserve special compliance efforts. The Michigan Technological University Waste Disposal Procedures outline compliance procedures for employees to follow in meeting these RCRA regulations. Assistance is available from Michigan Technological University staff groups such as Occupational Safety and Health Services.

Individuals and laboratory groups should carefully review all the materials they choose to retain or dispose of in the vacated space.

Faculty/staff and graduate students shall complete all requirements on the respective exit forms available via a link on the Occupational Safety and Health Services Web Site.

It is the responsibility of the department or division chair/director to implement this policy and retain the Exiting Statement for a period of one year.


Revised:
12/08/2016 - Annual Review: No changes made to content.
02/25/2015 - Annual Review: To reflect current practice, the email address for questions is now policy@mtu.edu. "7.3 Clean-up for Exiting Laboratory Employees" now reads "7.3 Employees and Graduate Students Leaving the University or Department Transfers." The first two sentences read: "This policy is applicable when an individual or an entire laboratory group vacates a research and development laboratory or pilot plant space. These exiting requirements also cover offices and all individual and shared storage areas used by the vacating laboratory occupants." The first two sentences now read "This policy is applicable when an employee or graduate student will be leaving the University or transferring to another department. These exiting requirements cover offices and all individual and shared work areas used by the vacating occupants." The first sentence in the second paragraph read "Exiting employees must dispose of all chemicals and ..." now reads: "Exiting employees and graduate students must dispose of all chemicals and ...". From the third paragraph, deleted "Individuals leaving a laboratory will complete all requirements on the Individual Laboratory Employee Exiting Statement." Deleted the fourth paragraph: "When an entire group vacates a laboratory space, the appropriate laboratory supervisor has the responsibility for completing all the requirements on the Exiting Statement" and replaced it with: "Faculty/staff and graduate students shall complete all requirements on the respective exit forms available via a link on the Occupational Safety and Health Services Web Site." The last sentence read "... for a period of one year" Now reads "... for a period of three years."
03/19/2014 - Annual Review: Updated Michigan Tech and Handbook banners. The second sentence in the second paragraph, read: "For example, regulations developed by the Michigan Department of Environmental Quality and the Department of Transportation to meet requirements of the Resource Conservation and Recovery Act (RCRA) and the Hazardous Materials Transportation Act (HMTA) deserve special compliance efforts." and now reads "For example, regulations developed by the Michigan Department of Environmental Quality to meet requirements of the Resource Conservation and Recovery Act (RCRA) deserve special compliance efforts." The third sentence read: "The Michigan .... these RCRA and HMTA regulations." now reads "The Michigan ... these RCRA regulations."
06/22/2011 - Annual Review: To reflect current University titles and practice, the email address for questions is now hbwebmaster.